VizForge
A Jaibana Studios platform for bringing AI into your operations and your growth
Put AI to work across your company, with your people in control.
VizForge runs your reports, documents and routines today, working from your own documents, recording every step and leaving every decision to your team. Sales, support, marketing, finance and product modules are being built on the same foundation, so what you set up now is how you grow next.
In use today at construction companies, architecture firms and food chain and distribution companies. Built and supported by Jaibana Studios, in business since 2002.
- A person asks
- Agents do the work
- !A person decides
- Report filed, step recorded
Why now
AI is changing how companies quote, serve customers and plan. The ones that benefit will not be the ones with a chat window. They will be the ones whose AI knows the business, does real work and stays under control. VizForge starts with the reports, documents and routines you already run every week.
- Knows the businessWorks from one knowledge base built from your own documents.
- Does real workResearches, plans, prepares and produces, then files the result.
- Stays under controlEvery step on record. Every decision left to a person.
Problems
The problems it solves
How it works
How it works
A person asks in plain language. The agents research, prepare and produce the work, pause for a person when a decision is needed, and record every step.
- AskA person makes a request in plain language in the VizForge web app.
- Look it upThe lead agent finds the right procedure, price or clause in your knowledge base, even when the request does not use the exact words.
- Do the workThe agents gather the data, analyze it, draft the result and file it.
- You decideWhen a decision is needed, the job pauses and shows the options and a recommendation. Nothing moves until a person answers.A person decides
- Deliver and recordThe finished work lands in the Documents area, and every step is recorded.
For example
“Summarize this week's open change orders on the warehouse project and flag anything over budget.”
The agent finds the change orders and the budget filed in your knowledge base, builds the summary, asks the manager to choose between two options on one item, and files the finished PDF.
Without VizForge
4 by hand
With VizForge
2 by a person
- Done by a person
- Done by agents
- A person decides
Live today
What it does today
An AI team for your company
- A lead agent with its own name, working language and instructions
- Specialist agents for each department, such as finance, operations or research, coordinated by the lead agent
- Departments that mirror your structure, each with its own agents, work and documents
- English and Spanish throughout, chosen by each person
Fast replies, complete answers
- Ask in plain language and keep a history of every conversation
- An immediate reply tells you the work has started; answers with facts come only from the full work
- Long tasks keep running in the background, and the answer waits for you
Knowledge from your own documents
- Drop files in a shared Google Drive folder; every five minutes they are read, summarized and filed
- Search that finds the right document even when you do not use the exact words
- Plain-text notes you can open and read yourself, with a read-only copy in Drive
- Sensitive notes can be restricted, and a set of test questions measures search accuracy
Jobs and decisions
- Every task is a job: who asked, who works on it, its status, comments and full history
- Decisions arrive with the question, the options and a recommendation
- Add instructions to any job, or send it back for corrections
Routines
- Daily reports, weekly summaries, inbox reviews and reminders run on a schedule
- Run, pause or resume any routine and see the result of every run
- A routine that gets stuck is flagged with the reason
Documents
- One place for everything the team produces, with preview, search and download
- Editable source documents, exported as finished PDF, Word, Excel or image files
- Meeting recordings transcribed on your own machine, with no audio sent to an outside service
Administration
- Three access levels, managed in the app
- A status page for every part of the system
- If an AI service has problems, a backup model takes over with one click
Day to day
Every task is a job. Every routine leaves a record.
This is what your team sees in the VizForge app: work moving across the board, decisions waiting for a person, and scheduled routines with the result of every run.
Requested1
Draft a proposal from the services template
In progress2
Weekly pricing report
File new supplier documents
Needs a decision1
Two price lists disagree. Which one is current?
Option AOption BRecommendation attachedDone2
Summary of Monday's meeting
Inbox review
| Routine | Mon | Tue | Wed | Thu | Fri |
|---|---|---|---|---|---|
| Daily report | |||||
| Inbox review | ! | ||||
| Reminders | |||||
| Weekly summary |
- Ran, output saved
- !Blocked run, flagged with the reason
OpenAI or Anthropic models, by subscription or API key, chosen per company.
One approach
Built on the five rules behind every Jaibana system
Every Jaibana system follows the same five rules. This is how they apply here.
| One source of truth | One knowledge base, built from your documents, used by every agent. |
| Every step on record | A full history of every job, from the request to the finished work. |
| People make the call | Agents propose. A person decides. |
| Access you control, backed up nightly | Three access levels, and nightly backups of your settings and knowledge base. |
| Your files stay in open formats | Plain-text notes and standard PDF, Word, Excel and image files. |
Industries
Who it's for
For companies that run on documents, reports and repeatable processes.
In use today
- ConstructionIn useProcedures, project documents and management reports in one knowledge base.
- ArchitectureIn useProposals, project files and deliverables built from your templates.
- Food chain and distributionIn useInventory, pricing, supplier documents and reporting.
Also suited to
- Import and tradingPricing and supplier documents in one place.
- Investment and holding companiesSeveral businesses in one installation, each with its own data, agents and users, under one login.
- Professional servicesProposals, client files and research.
- Family offices and ownersOne assistant that knows every business and keeps documents organized.
In development
Next: the growth suite
The same agents, applied to sales, support, marketing, finance and product. Each module will run inside VizForge, on the same knowledge base, jobs board and decision rules you use today. None of these modules is available yet.
AI sales pipeline
Agents will keep your pipeline moving: qualifying new opportunities, drafting proposals and quotes from your templates and past work, scheduling follow-ups and flagging deals that have gone quiet. Your sales team decides what goes out.
AI customer support and lead generation
Agents will answer customer questions from your knowledge base and hand anything they cannot answer to a person. They will also find and qualify prospects that look like your best customers, so your team spends its time on conversations that can close.
Campaign design
Agents will plan campaigns from your goals, audience and past results: the message, the content, the calendar and a brief for each channel, in your brand, approved by your team before launch.
Financial forecasting
Agents will build cash flow, revenue and cost forecasts from your own financial data, update them as new figures arrive and explain what changed. Management gets scenarios to compare, not a spreadsheet to rebuild.
Product development
Agents will collect customer feedback, market research and internal ideas in one place, turn them into structured product briefs and track each idea from proposal to launch.
Which one first?
Tell us which one matters most to your business; it helps decide what we build first.
Tell us which module matters mostControl and data
Your knowledge stays on a server you control.
Knowledge, jobs, conversations and documents are stored there. Document passages go to your AI provider to do the work, and to OpenAI to build the search index.
A server you control macOS or Linux
Source files arrive through a shared Google Drive folder
Control and data
- VizForge runs on a server you control: an office computer or a cloud server
- Your knowledge base, jobs, conversations and documents are stored there
- The app is reached only through your private company network or a protected sign-in page, never left open on the internet
- Your passwords and API keys are stored only on your server and never shown in the app
- Each company's agents see only that company's files
- Document passages are sent to your AI provider to do the work, and to OpenAI to build the search index (see FAQ)
What it is not
- Not a chat tool that stops at the answer. Agents carry out the work.
- Not a system that makes your decisions.
- Not tied to one AI vendor.
- Not a 3D asset platform. For that, see VizFlow.
VizForge for Construction
VizForge is in use at construction companies today. A dedicated construction edition is in development: it will bring together a firm's procedures, data from past and active projects, and field data, and turn them into estimates, schedules and reports. It is not available yet.
For your IT team
- Platform
- Runs on macOS or Linux.
- Agent engine
- Hermes Agent or OpenClaw, chosen per company and updated independently of VizForge.
- Models
- OpenAI or Anthropic, primary and backup, by subscription or API key.
- Access
- Over a private network (Tailscale) or a gateway with its own sign-in.
- Security
- Hashed passwords, secure session cookies, cross-site request protection and rate-limited sign-in. In production, each company runs under its own system account.
- Knowledge base
- Markdown notes that open in Obsidian, with meaning-based search and a keyword fallback.
Getting started
Getting started
- DiscoveryWe map your departments, key processes and where your documents live.
- SetupWe install VizForge on your server, create your company's lead agent and connect your AI provider.
- KnowledgeYour documents go into the shared Drive folder and are filed and indexed automatically.
- RoutinesWe set up the first scheduled reports and workflows with your team.
- Go liveYour staff get accounts with the right access level and start working with the agent.
Implementation is scoped and quoted after discovery, so you know the cost before we start. AI usage is billed directly by your provider (OpenAI or Anthropic), separate from our fee.
FAQ
Questions about VizForge
Where does our data live?
On a server you control. Your knowledge base, jobs, conversations and documents are stored there, and your source files arrive through a Google Drive folder. To answer a request, the relevant passages are sent to the AI provider you chose, and document text is sent to OpenAI to build the search index.
Can we change AI models later?
Yes. You run a primary and a backup model from OpenAI or Anthropic, switch to the backup with one click, and can change models later without rebuilding anything.
Can we run more than one company?
Yes. One installation holds several companies, each with its own data, agents and users. People can have access to one, several or all of them under one login.
Does it work in Spanish?
Yes. The app is fully bilingual in English and Spanish, and each company's agents work in the language you choose.
What do we need to run it?
A Mac or Linux machine (an office computer or a cloud server), an OpenAI or Anthropic account, and a Google Drive folder. We do the installation.
Who owns the work?
You do. If you stop using VizForge, your notes and documents stay on your server in standard formats.
When will the growth suite be available?
The modules are in development and will be released one at a time.
Related
See VizForge on your own processes
Tell us where your team loses the most time: research, preparing documents, building reports or routine follow-ups. On a call, we will look at how that work runs today and what VizForge could take on, with every decision left to your people.